Tournament Guidelines

Organiser Guide

Before the Event

If you would like to stage an internationally rated tournament, first check the Criteria for WESPA Rated Tournaments (located on our Tournaments page) to determine if it is likely to be eligible. If you believe it to be exempt from application, forward details direct to the webmaster for inclusion on the calendar.

Applications for rating a specific event which is not exempt are to be forwarded to your region representative or the Tournament and Rating Committee chair using this form.

Once approval is obtained, check that your tournament appears on the International Calendar. If it does not appear within one week, contact the webmaster. WESPA can provide promotional assistance where tournaments are submitted with enough lead time to the event taking place. Dedicated webpages or flyers greatly assist with this. In addition, it is advisable, though not a requirement, to make a list of registered players available when known.

After the Event

Results of the event in the form of a tournament file (*.tou) should be emailed the WESPA Ratings Officer Bob Jackman as soon as possible after completion of the tournament.

For players who have competed internationally before, their names in the file must match those on the current ratings file to avoid them being treated as new players. If you are using the TSH software developed by John Chew, you should deploy the name checking routine when exporting TSH files to the required *.tou file.

Both TSH users who do not run the name check and Aupair users should run a ‘TouFile Check’ to check the *.tou file against the existing ratings file and produce a list of exceptions. These should all be new players to the system.

The WESPA Ratings Ratings Officer must be provided with the nationalities of players new to the Ratings system at the time the *.tou file is sent.

Changes of nationalities or spellings of existing players should also be provided.

A levy must be forwarded to WESPA immediately after the tournament. The WESPA ratings levy is $US1 per player for member Associations of WESPA, and $US2 per player for non-member Associations. The minimum total levy is $US20. You must have a Paypal account and submit your levies via Paypal to the WESPA treasurer, Jason Broersma

Contact Jason if you have any queries regarding the payment of the ratings